Privacy Statement

This Privacy Policy explains how we collect, use, and protect your personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”) when you apply to participate in the K-Pop Connection songwriting camp.

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1. What Personal Data We Collect

We collect the following personal data through your application:

    •    Full name

    •    Email address

    •    Phone number

    •    Country of residence

    •    Biography and/or CV

    •    Music or songwriting samples (e.g., links or files)

    •    Other information you voluntarily submit as part of the application

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2. Purpose and Legal Basis for Processing

We process your data for the following purposes:

    •    To evaluate your application (Art. 6(1)(b) GDPR – performance of a contract or pre-contractual steps)

    •    To communicate with you about your application and participation (Art. 6(1)(f) GDPR – legitimate interest)

    •    To arrange travel, accommodation, and logistical matters if you are selected (Art. 6(1)(b))

    •    To comply with legal obligations, if required (Art. 6(1)(c))

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3. Data Storage and Security

Your personal data is securely stored and only accessible by authorized staff involved in organizing the camp. We implement appropriate technical and organizational security measures to protect your data against unauthorized access, loss, or misuse.

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4. Data Retention

We retain your data only as long as necessary for the purposes stated above or to comply with legal requirements. If you are not selected, your application data will be deleted within [e.g. 6 months] after the camp ends unless you give consent for us to retain it for future opportunities.

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5. Your Rights Under the GDPR

You have the following rights:

    •    Right of access – to know what data we hold and how we use it

    •    Right to rectification – to correct inaccurate or incomplete data

    •    Right to erasure (“right to be forgotten”)

    •    Right to restrict processing

    •    Right to data portability

    •    Right to object to processing

    •    Right to lodge a complaint with your local Data Protection Authority

 

To exercise your rights, contact us at: [Insert Contact Email]

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6. Data Sharing

We do not sell or share your personal data with third parties for marketing.

We may share data with trusted service providers (e.g., travel or accommodation partners) only when necessary for camp-related logistics, and always under GDPR-compliant agreements.

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7. International Data Transfers

If any data is transferred outside the European Economic Area (EEA), we will ensure adequate safeguards are in place (e.g., Standard Contractual Clauses or adequacy decisions).

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8. Changes to This Policy

 

We may update this Privacy Policy from time to time. Updates will be posted on our website or sent to you by email.